We are always in the rush. All day meetings, answering thousands of emails, and writing endless reports consume a good part of the time. Sometimes you feel like the amount of work is just getting bigger and bigger.
Truth is that we can’t rely solely on desktop computers to help us anymore. However, the good thing is that we don’t need to. With mobile phones that are like tiny computers in our pockets and with the right mobile applications, you can make that list of tasks much shorter.
It is high time you completely take advantage of your power mobile phones and put them to good use with these great productivity apps.
Apps to keep you organized
Nowadays, the most important thing when it comes to organization is to keep track of all your tasks or how much time it takes to complete each of them. To avoid the confusion in the abundance of chores that needs to be done, it is always a great idea to make a good to-do list and spend your time more efficiently.
It is one of the best apps for making to-do lists. This app enables you to make your own list of tasks that you need to tackle during your day and it automatically syncs the data across all your devices, including Android Wear smartwatch or Apple watch. That is handy when you are using a different kind of gadgets in your everyday routine. What makes Todoist stand out from the crowd is that it offers simple and clear interface. If you are overwhelmed with data, you would like to see this user-friendly design with all your tasks listed. Making your list is easy, just press the plus button and start creating your list while on the go.
If you are wondering where did your day go, then this is the right app for you. This app allows you to track how much time you spend on each of your activities throughout the day. It works in a background and tracks the duration of your calls, time usage of different apps and amount of time you spend on each website. After some time, you can see where you lose most of your time and hopefully stop procrastinating. Sometimes, you will be shocked how much time you squander doing unnecessary things.
One great feature is that you can set your future goals, for instance, spending 30 minutes daily answering your emails. For hardcore procrastinators, there is an option to limit access to some of the websites for a certain amount of time.
Rescue Time is available only for Android, but it can also be used on your desktop computer (Mac, Windows).
Project and Team Management Apps
The key to your team success is to ensure that you have a good communication and that everyone knows what they are supposed to do. Teams don’t necessarily need to be in the same place or from the same country. So, the managers are facing a problem: how to have an efficient conversation with team members and to ensure that everyone is on the same page. Luckily, there are many different solutions to make sure your team is going in the right direction.
Basecamp 3 is the third version of the Basecamp platform, which enables communication between large teams working on the same project. Most importantly, this app allows you to skip all those messy email threads and instantly communicate with your team members. But this is not just an instant messaging app, it does much more. Instead of wondering who is doing what, you can see all the tasks that are shared with different people, see if someone is overdue and how much time they have worked today. Therefore, if you want to avoid people constantly nagging about what they need to do, you can just send them to-do list and put all the details there.
This app has some similar features as Basecamp – it allows sharing to-do tasks with team members. However, what makes this app unique is that it offers one of a kind graphical interface. It enables you to group tasks in circles with different colors and to add team members to the groups. It is a great organizing app for those who are the more visual type. Maybe more basic than the other team management apps, but it is the right choice if you are looking to organize tasks, set dates, have a clear picture of what everyone is doing and all that in one nice looking package.
Have you ever tried to set a date of appointment that would be a good fit for all team members? Then you know that this is sometimes impossible to accomplish. This is where Doodle app steps in. With this great app, you don’t need to ask every individual for their time schedule, you can just create a poll and invite people to participate. It is easy to use and it can be straightforwardly shared with instant messaging apps, SMS or directly from the website without other people having to install the app. Doodle can be integrated with other calendar apps which enables you to see possible conflicts in other person’s agenda and allows you to choose the best time for the meeting.
Document Management Apps
In the Digital era, we don’t use paper as much as we used to. The paper documents mostly become digital documents that are shared and stored with ease. With the right document management apps, you can organize your workflow, improve your document creation and make filling up reports faster.
This great app will turn your phone into a mobile scanner. With this app, you can take a picture of receipts, invoices, contracts and other documents and scan them on the go. If you send sensitive data you can send files with password and expiration date. CamScanner allows you to take a quick picture of a whiteboard at the end of the meeting and turn it in PDF or JPEG file. It will also optimize your scan quality by making text and graphics in the picture much clearer. Basically, you can take a picture of every document and share it easily with your colleagues.
PDF to Word Converter App
When you are working daily with tonnes of PDFs, you know how hard is to edit those documents. Instead of retyping text manually, you can use this handy app to convert PDF to editable Word documents on the fly. This app allows uploading files from all storage services such as Box, Google Drive, iCloud and more. The integrated OCR engine enables you to convert even scanned PDFs, so using this app with CamScanner would be a good app combo to get your productivity boosted.
App to organize your emails
Receiving tonnes of emails on a daily basis makes searching through the inbox very time-consuming. It is easy to miss some important email because of other spam emails that you receive. That’s why we suggest you an app to improve your inbox productivity and to keep track of important conversations with ease.
With this app, you can keep your emails organized and make your inbox relevant once again. Powered by Notion artificial intelligence, this app can make a list of important email threads and organize them accordingly by relevance. This will make more important mail stand out from the sea of the spam emails and mark your emails that are left without a reply, as well. It is like having a personal email assistant for your inbox. You can also talk to your email because of Alexa skills that this AI has. Make sure that none of your emails are left unanswered with this app.
LastPass Password Manager
How many Social Media and online accounts do you have? If you have more than a few, then it wouldn’t be wise to use the same password for all of them. LastPass Password Manager lets you keep all your passwords in the same place, you would only need one master password to enter the vault of your other passwords. One feature that is really useful is that this app can create strong passwords for you and sync them across all your devices. You can also fill in credit card forms and payment details within the app. Instead of having ten different passwords for your online accounts, you can have one that would manage all the rest.
Trying out every productivity app can be time-consuming itself, so it pays off to find the right one that works for you. Not only will you gain a lot, but you’ll save your precious time, as well. Whether you need help with task organization, managing documents or sorting emails out, you can find the solution to your problem. To stay on top of your game, download these great apps that can help you with each of your daily tasks.
Photo: Essential Phone